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A clean, well-organised office makes a strong first impression, boosts employee morale, and helps maintain a healthy working environment. But even the best professional cleaning service can achieve better results when the workspace is properly prepared. Whether you schedule daily, weekly, or one-off cleaning, taking a few small steps before the cleaners arrive can make a big difference to efficiency and quality. In this guide, we’ll explain exactly how to prepare your office for professional cleaning, so you can ensure a smooth, safe, and effective service every time.
1. To Prepare Your Office for Professional Cleaning, Communicate with Your Cleaning Company
The first step in preparing your office is to communicate clearly with your cleaning provider. Let them know about:
- Any areas that require special attention (for example, kitchens or meeting rooms).
- Spaces that should not be accessed.
- Security requirements, such as alarm systems or restricted entry zones.
- Preferred cleaning times to minimise disruption.
Professional companies like Merci Cleaning London appreciate clear instructions — it helps them allocate the right staff, tools, and products for your premises.
2. Declutter Desks and Workspaces
Clutter can make it difficult for cleaners to reach surfaces effectively. Encourage employees to tidy their desks before the cleaning day. Papers, stationery, and personal items should be stored away, and electronic devices unplugged if possible.
Removing unnecessary clutter ensures that cleaners can disinfect and polish every surface safely without risking damage to documents or equipment.
3. To Prepare Your Office for Professional Cleaning, Secure Valuable or Confidential Items
If your business handles sensitive documents, client files, or valuable assets, it’s best to store them securely before cleaning begins. Even though professional cleaners are trustworthy and vetted, maintaining confidentiality is essential in any workplace.
Lock filing cabinets, switch off computers, and keep any cash or private paperwork out of sight. This simple precaution helps build mutual trust and ensures compliance with data protection standards.
4. Unplug and Organise Cables
Loose or tangled cables not only make cleaning more difficult but can also pose safety hazards. Before the cleaning team arrives, unplug non-essential devices such as chargers and small appliances. Group remaining cables together neatly to avoid accidents and make it easier for cleaners to reach under desks and furniture.
This preparation helps professionals like Merci Cleaning carry out thorough vacuuming and dusting without risk to electrical equipment.
5. To Prepare Your Office for Professional Cleaning, Clear Floors and Walkways
To help the cleaning team move freely around the office, make sure floors and walkways are clear of boxes, bags, and other obstacles. If there are items stored temporarily on the floor, move them to a shelf or storage area.
This not only improves safety but also allows cleaners to mop, vacuum, and disinfect the entire surface — including areas that are often overlooked.
6. Empty Kitchen and Break Areas
Office kitchens and staff rooms are among the most frequently used spaces, and therefore collect bacteria quickly. Before your professional cleaning session, ask staff to:
- Dispose of old food from the fridge and cupboards.
- Wash and store mugs, plates, and cutlery.
- Remove personal items from tables and countertops.
By preparing these spaces in advance, you allow the cleaning team to focus on sanitising surfaces, appliances, and high-touch areas — ensuring the office remains hygienic and pleasant for everyone.
7. To Prepare Your Office for Professional Cleaning, Highlight Maintenance Concerns
If you’ve noticed any maintenance issues — such as leaks, stains, or damaged flooring — it’s helpful to inform the cleaning company beforehand. Some stains or materials may require special treatment, and addressing them early prevents further damage.
Merci Cleaning’s professional staff can also advise whether additional services, like carpet shampooing or upholstery cleaning, would be beneficial.
Final Thoughts
Preparing your office for professional cleaning is a simple but vital part of maintaining a productive, hygienic, and welcoming workplace. By decluttering desks, securing valuables, and coordinating access in advance, you make it easier for the cleaning team to work efficiently and deliver outstanding results.
Partnering with an experienced provider like Merci Cleaning ensures your office receives expert care from fully trained, insured professionals who understand the importance of reliability and attention to detail.
Feel free to contact us and request a cleaning quote. You can find more info about our cleaning services at Merci Cleaning London or on our official Facebook page.
You may also like: Here are the true costs of a dirty workplace
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